Cost Management of a Pakistani Factory

HSE audits 20%

Monthly reports 10%

Departmental safety committee meetings 10%

Trainings 20%

Investigation reports, other reports, HSE audits & follow-ups 10%

Preparation of cheques 15%

Preparation and dispatching of income tax challans 10%

Bank reconciliation 10%

Management staff payments 5%

Local reporting like meal & medical statements, advances to suppliers etc. 5%

3Cash forecast, inter office reconciliation and debit notes 5%

Re3conciliation of creditor’s ledger 10%

Accounting and record keeping of accruals and prepayments 5%

Deduction of tax at source reports 5%

Incurrance, absorption & retention of price variance and its reconciliation 13%

Group,  management & statutory  reporting of stocks 10%

Recording, provision & adjustment of goods in transit 15%

Accounting, consumption & reconciliation of engineering & consumable stores 5%

Reporting and reconciliation of finished goods & WIP 5%

Audit, control & checking of raw, packing, FG, & WIP and reporting there on. 5%

Control of bank guarantees, indemnity bonds & insurance claims 5%

Supervision of payroll, preparation & payment processes 10%

Government returns 2%

Management & head office queries 5%

Capitalization of fixed assets 5%

Accounting of fixed assets 15%

Transfer of fixed assets 10%

Depreciation of fixed assets 20%

Computerization of fixed assets 30%

Deletion of fixed assets 5%

Physical checking & tagging of BPM assets 5%

Phased budget 5%

Estimates + 1 April & estimate September &  other revision (Singapore, UK) 8%

GFACSS (reporting to U.K. of budget /forecast) 5%

Products costing for (NPC & pre-NPC, assist in preparation of products feasibility, price revision (MOH), hardship cases, export products, tender inquiry, special contracts) 20%

Assist in preparation of debtors analysis report 2%

Assist in preparation of cash forecast 2%

Sales & GP analysis ( monthly) standard 10%

Sales price/ volume analysis (monthly) 5%

Assist ECM presentation sheets 5%

Assist products net contribution statement & other analysis 6%

Special working for overseas visitor’s presentation preparation analysis & checking 3%

To carry out other special assignments & other miscellaneous work as and when required 10%

Analysis & Control Of Expenditures Using Toolkit Of Budget

Working For Better Prospects Of Company And Provide Satisfaction To My Seniors.

Preparation of April estimate +1 (Singapore/ U.K.) Singapore forms / e forms 9%

Checking / preparation of presentation sheets & analysis 10%

Preparation of phased capital expenditures budget and control/monitor the CAPEX with budget 2%

Special working for overseas visitor’s presentation preparation analysis, checking, booklet 3%

Analysis, checking of 142 cost centre expenditure in major grouping 20%

Preparation of phasing budget (complete with P&L/ Balance sheet) for the year & forecast period, checking of revenue/capital expenses. Discussion with the departments for 142 cost centre. Complete the “B” & “D” series form pack for U.K. 34%

Preparation of phasing budget (complete with P&L /balance sheet) for U.K. on excels & filling of phasing “B” form pack. 5%

3Miscellaneous work: different type of profitability, coordinate with general accounts to solve the queries 10%

3Preparation of analytical  documents 10%

3Preparation and maintenance of standards, chemicals & reagents 10%

3Training of junior staff 10%

3Support in the maintenance of laboratory instruments 5%

3Review/ validate analytical methods 5%

3Proper destruction of tested samples 5%

3Updating of substance in formation sheets 5%

3Part time role in the project (building new lab.) 5%

3Sops writing 10%

3Validation work 15%

3HSE compliance 10%

3Documentation 10%

3Controlling issues 30%

3Proper maintenance of record 20%

3Staff training 10%

3Cycle counting 5%

3Follow-up of production program 20%

3Sample supply 5%

3Export / institutional orders execution 5%

3Ensure proper documentation as per system 5%

3Making sure the availability of materials 10%

3Close liaison with all related departments 20%

3Preparation & follow-up of preventive maintenance schedule of machines 5%

3Bulk issuance of shop orders 5%

3Reports preparation ( program deviation, outstanding orders, materials shortages) 10%

3Record maintenance (  shop orders initiation/ deletion / maintenance , production for the month & year, b. Nos. & date of mfg. Shop order close etc.) 5%

3Coordinate & control the manufacturing & packing of products 35%

3Managing , organizing & executing the export orders 5%

3Planning for machine maintenance 2%

3Maintain up to date status of different reports to be submitted. 3%

3Generation & maintenance of shop orders & send to concerned department 10%

3Timely executing other activities /task assigned 10%

3Production planning & follow-up 30%

3Material planning 15%

3Preparation of monthly & weekly reports 15%

3To held meeting with production dept. 10%

3To held meeting with procurement dept. 10%

3Entry to P.R. in MRP which includes addition, alteration, deletion, & proper filing 15%

3Follow up with QA to get the material passed 5%

3All types maintenance of shop order which includes Enquiry, Close operation, work centre changes and other operations 10%

3Several reports required to the department which includes Audit trail, MRP, Outstanding PR, Routing list, Bill of material input data print and others 15%

All  the process of rebate claims from start to finish 15%

3Special works whenever assigned 10%

3To entertain different enquiry from the production and other departments 15%

3Handling all incoming and outgoing telephone calls, receive messages, faxes, mail etc of my Boss. 10%

3Maintenance of Boss’s dairy, arrange official meetings / appointments and review / follow-up of all pending work 10%

·       Preparation of SOPs, VMPs & Performance Qualification Protocols relating to projects leading towards integration of production / QA Facilities.

·       Keeping Records of Validation Protocols/ Results & Change Control Documents.

2.      Validation (Performance Qualification):

·       Evaluation & Performance of Validation in coordination with Production, QA and Engineering.

3.      Data Monitoring ( Performance Qualification)

·       Compilation of Validation Data, Analysis of Results & Highlight areas of improvement in-accordance with Group Quality Policies.

·       Submission of Validation Data for approval of Director Projects (Operations).

4.      Coordination

·       Liaise with Director Projects (Operations) to smooth handover of Projects Task Force Meetings.

·       Secretary Projects Task Force Meetings

·       Member of Projects Steering Committee.

3Validation(Performance Qualification) 40%

3Data Monitoring 10%

3Co-ordination 10%

3Control the activities of all staff and outside contractors in accordance with the company rules and policies 15%

3Implement safety requirements and ensure improvements in GMP, Health, Safety and environmental aspects as per Glaxo Wellcome guidelines 10%

3Carry out preventive & routine maintenance of plant and equipment to ensure trouble free operation. 10%

3Ensure that running faults are removed in minimum possible time and do not leave the work place without permission, until the problem is rectified. 5%

3Personally supervise maintenance work on major machines & ensure that standard procedures followed. 5%

3Be available on shop floor visit each plant and equipment daily and ensure that adequate attention is being paid to the operation and maintenance. 5%

3Ensure proper record keeping of maintenance work and provide progress reports / feedback to Dy. Manager maintenance. 5%

3Make efforts to improve efficiency of plant and equipment, develop standby systems for smooth operation and ensure on time availability of spares 5%

3Ensure that purchase requisitions for stock item are raised on time for maintaining agreed stock levels in the engineering store. Also review the consumption of stocks and recommend adjustments in the stock policy. 15%

3Control the activities of all staff and outside contractors in accordance with the company rules and policies. 10%

3Implement safety requirements and ensure improvements in GMP,  Health, Safety and environmental aspects as per Glaxo Wellcome guide lines 10%

3Train and develop staff to increase their technical competence for sufficiently carrying out preventive and routine maintenance work. 5%

3Be available on shop floor, visit each plant and equipment daily and ensure that adequate attention is being paid to operation and maintenance. 5%

3Arrange to carry out preventive/ routine maintenance of palnt and equipment to ensure trouble free operation 5%

3Ensure proper record keeping of maintenance work and provide progress reports / feedback to Manager maintenance. 5%

3Make efforts to improve efficiency of plant and equipment, develop standby systems for smooth operation and ensure on time availability of spares 5%

3Ensure that running faults are promptly rectified and any break down is handle in such a way that there is minimum possible affect on the production outputs. 5%

3Control the activities of all staff and outside contractors in accordance with the company rules and policies 15%

3Implement safety requirements and ensure improvements in GMP, Health, Safety and environmental aspects as per Glaxo Wellcome guidelines 10%

3Carry out preventive & routine maintenance of plant and equipment to ensure trouble free operation. 10%

3Ensure that running faults are removed in minimum possible time and do not leave the work place without permission, until the problem is rectified. 5%

3Personally supervise maintenance work on major machines & ensure that standard procedures followed. 5%

3Be available on shop floor visit each plant and equipment daily and ensure that adequate attention is being paid to the operation and maintenance. 5%

3Ensure proper record keeping of maintenance work and provide progress reports / feedback to Manager maintenance. 5%

3Make efforts to improve efficiency of plant and equipment, develop standby systems for smooth operation and ensure on time availability of spares 5%

3Look after routine and preventive maintenance of all electrical installations, HT/LT switch, gears, transformers, sub-distribution network, standby generators emergency lighting and other electrical appliances and systems. 10%

3Control the activities of all staff and outside contractors in accordance with the company rules and policies 10%

3Implement safety requirements and ensure improvements in GMP, Health, Safety and environmental aspects as per Glaxo Wellcome guidelines 10%

3Carry out preventive & routine maintenance of plant and equipment to ensure trouble free operation. 10%

3Ensure that running faults are removed in minimum possible time and do not leave the work place without permission, until the problem is rectified. 5%

3Personally supervise maintenance work on major machines & ensure that standard procedures followed. 5%

3Be available on shop floor visit each plant and equipment daily and ensure that adequate attention is being paid to the operation and maintenance. 5%

3Ensure proper record keeping of maintenance work and provide progress reports / feedback to Manager maintenance. 5%

3Make efforts to improve efficiency of plant and equipment, develop standby systems for smooth operation and ensure on time availability of spares 5%

3Removing running faults in machines in minimum possible time and ensure availability of production plants for standard output 5%

3Control the activities of all staff and outside contractors in accordance with the company rules and policies 15%

3Implement safety requirements and ensure improvements in GMP, Health, Safety and environmental aspects as per Glaxo Wellcome guidelines 10%

3Carry out preventive & routine maintenance of plant and equipment to ensure trouble free operation. 10%

3Ensure that running faults are removed in minimum possible time and do not leave the work place without permission, until the problem is rectified. 5%

3Personally supervise maintenance work on major machines & ensure that standard procedures followed. 5%

3Be available on shop floor visit each plant and equipment daily and ensure that adequate attention is being paid to the operation and maintenance. 5%

3Ensure proper record keeping of maintenance work and provide progress reports / feedback to Dy. Manager maintenance. 5%

3Make efforts to improve efficiency of plant and equipment, develop standby systems for smooth operation and ensure on time availability of spares 5%

3Ensures smooth operation of production machines, specific emphasis should be made on maintenance of H.T., L.T. switch gears, transformers, generators electrical installations. 25%

3Update all electrical equipment list on regular basis & ensures all technical date is provided in the list. 5%

3Prepare requisitions of spare parts as and when required. 5%

3Ensures improvement in HSE issues as per GRM’s recommendations. 5%

3Provide input to prepare preventive maintenance plan for area of responsibility and ensure is effective implementation. 5%

3Guide technical staff to carry out routine maintenance work efficiently. 10%

3Coordinate with other units to ensure build up of team work 5%

3Maintain proper record of electrical installations, maintain comprehensive list of electrical equipment including their installed electrical load. 10%

3Carry out validation of production machines service equipment (motor, gauges etc.) & maintain proper record. 10%

3Carry out leakage and insulation testing on yearly basis. 2%

3Prepare West Wharf Sites for annual electrical inspection carried out by Licensing authorities. 3%

3Maintain Fire System. Carry out its regular maintenance and maintain record. 2%

3Carried out special projects as & when assigned to. 5%

3To highlight areas of training for sub-ordinate staff to encourage them to acquire new skills and polish the existing areas. 5%

3Ensures smooth operation of A/C machines & generators/boilers & compressors and carry out regular maintenance of these machines. 25%

3Prepare requisitions of spare parts as and when required. 5%

3Ensures improvement in HSE issues as per GRM’s recommendations. 5%

3Provide input to prepare preventive maintenance plan for area of responsibility and ensure is effective implementation. 5%

3Guide technical staff to carry out routine maintenance work efficiently. 10%

3Coordinate with other units to ensure build up of team work 5%

3Maintain proper record of machine history, maintain comprehensive list of equipment and update the list as and when necessary 3%

3Carry out validation of A/C machines, generators, compressors & boilers & maintain proper record. 10%

3Prepare boilers for annual inspection from licensing authorities. 2%

3Validate pressure gauges and all pressurized vessels. 2%

3Update plant & machinery list on regular basis & ensure all technical technical data is provided in the list. 3%

3Carried out special projects as & when assigned to. 5%

3To highlight areas of training for sub-ordinate staff to encourage them to acquire new skills and polish the existing areas. 10%

3To supervise all operations involved in packing of products on specified belts of packaging dept. 50%

3To supervise all operations involved in bottles blowing.15%

3Training of packing personnel for related matters. 15%

3To co-ordinate with Q.A. to determine the status of release of packed products. 5%

3To ensure proper documentation, liquid products, spillage storage and its delivery to Lahore for inceration. 10%

3To supervise all operation involved in carrying- out different areas of packaging dept. F-268.

3To supervise the issue of packaging material from store. 10%

3To print the packaging of different products for smooth running in belt.15%

3To co-ordinate with Q.A. to determine the status of release of packed products. 10%

3To prepare Different types of report 20%

3Miscellaneous work 5%

3To maintain various records related with areas. 5%

3To make all necessary efforts through personal interest and experience to boost the production activities to maximum. 10%

3To look after and supervise the activities of the other section of the department as and when required like Animal Health 10%

3Good House Keeping / Miscellaneous activities 5%

3To contribute for safe system of work as per approved company policy related to HSE. 5%

3To carry out any other work assigned by the Management. 10%

3To provide information required to implement BPCS Version-6. 5%